We talk about how to be a professional all of the time on our site. But how do you write a professional email? In today’s video, I provide several tips on how to communicate through email like a professional.
In the video, I talk about the importance of having a professional email. You want to make sure that your first impression (which is sometimes over email) goes well and the employer takes you seriously. If you are using your middle school email address, it might not come across as professional. My email address used to be firstname.lastname@example.org – not so professional, right? I recommend changing your email to email@example.com (or you can use outlook – my personal favorite!).
Another tip I give is that your subject line has to be searchable. If an employer doesn’t read your email the moment they get it and they go back to search for it later – what will they type in? Will they be able to find your email if their inbox is swamped. Let’s think about this, an employer will probably search the word “intern” if you are applying for an internship so make sure that’s in the subject line.
The professional greeting is important when writing an email. You don’t want to just jump into the conversation, you want a soft and friendly start. You could say, “Hi Bob, Hope all is well. I wanted to follow up about the internship opportunity.” It’s also important that you keep email short, sweet, and to-the-point. You shouldn’t be copy/pasting your cover letter into the body of the email, attach that as a PDF. No one wants to read a really long email immediately.
For these tips and a handful more, please check out today’s video below. Enjoy!