Study Break Event: 5 Things I Learned About Event Planning

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Study Break Event: 5 Things I Learned About Event Planning

This blog is written by Hannah, our Intern Queen intern and a campus ambassador from Loyola Marymount University!

If you were lucky enough to attend the Intern Queen, Spaphile and Broke Girl’s Guide Study Break Event in LA a few weeks ago, you might have seen my happy face at the registration table. The event was fun, fabulous and free, and I was so happy to be a part of it. More than anything, though, it was a great learning experience in the realm of event planning! Here are the five things I learned from planning the Study Break event.

You need more than one outfit! Planning an event always means heavy lifting. Set up, clean up, and more. Wear comfortable clothes with flat shoes and only change your outfit when you know there is no more physical labor to do. Keep makeup and hair on standby too!

Identify your weaknesses. We only used the top floor of the salon and ended up with more people than room. It also made for a noisy space for when the panel was speaking. We planned ahead and told the hairstylists that we would need a quieter volume for that time period.

Hold up your end of the bargain – and theirs. When you are collaborating on an event, prepare for the worst and hope for the best! In the event that one of your partners forgets something, make sure you have a backup plan.

Keep extras of everything! “Gift bags for the first 100 people through the door!” Of course, everyone plans on being in that 100 no matter what time they get there. And they often get upset when they aren’t, no matter whose fault it is. Keep as many extras as you can!

Learn for next time. Last but not least, there is always room for improvement. Every event is a trial run, even if you had thrown it a hundred times before. You can’t ever stop improving!